The “Availability” tab on the “Booking Page Details” page allows you to specify when you should appear available on your booking page.
Selectable Times
This option controls the number of time slots that your client can choose from when booking an appointment with you. By default, the option is set to “Every 30 Minutes” clients can choose a start time in 30 minute increments. For example, they can choose 8:00am, 8:30 am, 9:00 am, etc. But if you change this field to be “* Every 60 Minutes” then they can choose 8:00 am, 9:00 am, 10:00 am, etc. Selecting the “Custom” option will allow you to break those slots up by other increments (must be divisible by 5 minutes), or the “Specific Times” option will allow you to select each of the available slots on any given day:
Using any other option than the “Specific Times” will allow you to set up multiple ranges or windows of time that will be shown as bookable slots. This is handy for setting up a lunch hour that your clients are not able to book:
Availability (Time of Day)
This option controls the start and stop times for your availability schedule.
You can choose to use the Calendar’s availability settings, or you can specify a custom availability range for the booking page by unchecking “Use default availability for each calendar”.
If you would like to disable specific days, then uncheck “All Days” and then uncheck the days that you would not like made available:
When
By default, Apptoto will show availability during the times listed above and if there isn’t an appointment on the calendar already that is marked is busy.
Alternatively, Apptoto can show availability during the times listed above and if there is an appointment with a specific title on your calendar (e.g. “On Call”, or “Available for Demo”). This is useful if you want specific times during the week to be made available to your clients on this booking page.
From (Appointment Range)
This option lets you specify how soon your clients can book appointments with you and how far out they can book appointments with you.
By default, clients can book appointments no sooner than 1 hour from now and no later than 60 days from now.
Advanced
Allowing more than one appointment per time slot
By default, Apptoto will only allow 1 appointment at any given time on your calendar. Specifically it will only allow one appointment that is marked as busy if your calendar type supports busy vs free appointments.
If you would like more than one client to be able to book a particular time, then you can increase the “Allow up to X appointments at a time” option.
Restrict the number of appointments on each calendar per day
If you would like Apptoto to restrict the number of appointments each day to a certain number then check the “Limit the number of appointments per day” checkbox.
You can limit the number of “busy” or “booked” appointments.
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- booked: Only takes into account appointments booked through an Apptoto booking page
- busy: Takes into account any appointment on the calendar
Fix Time Zone
This setting will “lock” the booking page to a time zone of your choice, to ensure that the times presented are always in that relevant time zone. If left unchecked, the booking page will present times according to the time zone of the browser viewing that booking page.
Holidays
Apptoto now offers the ability to easily block off holidays for your booking page, giving you the ability to select which holidays should be blocked, as well as adding your own custom holiday dates. We have pre-loaded lists of most major holidays for most countries available via the “Holiday Region” dropdown.
Availability Overrides
Availability Overrides allow you to alter the start and stop times for specific days, or ranges of specific days.
So for example, if you know you are going to be leaving early on a specific Friday for a trip, you can create an override for that specific Friday with the start time as 9am and the stop time as 1pm. Or if your company offers seasonal availability, you can create a new schedule for that new availability.
They also allow you to easily remove availability for a specific date.
For example, if you are going to be out of the office on vacation for a week, then you can create an override for that specific week that removes all availability.
To get started, you can add an override by clicking “Add Override” here:
Then choose the single date or date range for the availability like so:
You can then specify the new hours for those dates here:
If you want to block that day (or range off), click the “-” button here:
Then click “done”, and be sure to save the changes.
To add the new date range just follow the steps as above, but select your new date range and hit the plus sign to add the available date and times.
Note that overrides only override the Time of Day schedule.
Calendar Availability Overrides
Availability overrides can be specified in the Booking Page Settings AND in the settings for each calendar.
The override settings for each calendar can be accessed from the quick settings window on the Appointments tab here:
Or on the Scheduling tab in the main calendar settings under Settings > Calendars.
Note: the calendar overrides will ONLY be used if the Booking Page has “Use default availability times for calendar” option checked. If that is checked, then both the overrides in the calendar AND the overrides in the Booking Page will be used. The Booking Page overrides take precedence if there are any conflicts. For example if the Calendar settings have an override for a specific date, and the Booking Page has an override for that same date, the Booking Page overrides will be used.
