Connect Your Calendar

Link your calendar to Apptoto so it can read your appointments and send reminders.

Apptoto needs access to your calendar to sync your appointments and send appointment reminders. The first time you log in, Apptoto prompts you to connect a calendar and shows you the available options.

Supported Calendar Types

Google Calendar

Sync your Google Calendar events and contacts directly with Apptoto.

Outlook.com

Connect your Outlook.com calendar to pull in appointments automatically.

Office 365

Integrate with your Microsoft Office 365 calendar and contacts.

Salesforce

Sync appointments and contact data from your Salesforce CRM.

Exchange

Connect to a Microsoft Exchange server to sync calendar events.

Clio

Link your Clio legal practice management calendar with Apptoto.

Apptoto also supports CalDAV, SQL databases, Zapier, Eyefinity Encompass, and more. See the full Connecting to Your Data section for setup guides for each integration.

Connect on first login

1. Log in to Apptoto - Go to apptoto.com/login and sign in. You will be asked to fill out information about your business, such as your business name, address, industry, and more. Apptoto will then take you to the “Connect your Calendar” screen.

2. Choose your calendar type - Select the calendar type you want to connect from the options presented.

   

3. Authorize access - Follow the on-screen prompts to grant Apptoto read access to your calendar. For Google, this opens the standard Google OAuth consent screen. For Microsoft accounts, you’ll sign in with your Microsoft credentials.

4. Configure your calendar - You may be prompted to select which calendars to sync and set up additional preferences such as Calendar name, timezone, hours of availability, and additional notification settings. Click “Connect Calendar.”

5. Confirm the connection - Once authorized, Apptoto begins syncing your calendar events. Your appointments will appear in the Appointments tab.

Create an Apptoto calendar

If you don’t have an existing calendar to connect, you can create one directly in Apptoto. This gives you a place to add appointments manually or via an Apptoto booking page, along with sending appointment reminders without an external calendar tool.

Add more calendars

You can connect multiple calendars to a single Apptoto account. Go to Settings > Calendars at any time to add, edit, or remove calendar connections.

Tip

Apptoto syncs calendar data regularly. Changes you make in your calendar app (such as adding, updating, or canceling appointments) are reflected in Apptoto automatically.

What’s next

After your calendar is connected, add your address book so Apptoto can match appointment participants to their contact information.