Skip Appointments Organized by Others

Stop Apptoto from sending reminders for meetings that someone else created, such as invites from co-workers or events you declined.

Apptoto normally sends messages for every appointment on your connected calendars that has participant contact information, no matter who created the appointment. If a co-worker invites you to a meeting, that meeting shows up on your calendar and Apptoto may send reminders to everyone on it — even if you declined the invite, since declined events usually stay on your calendar.

If you only want Apptoto to message appointments that you organized yourself, turn on the Skip appointments organized by others setting.

Turn on the setting

1. Navigate to Settings > Advanced & Privacy.

2. Under Options, check Skip appointments organized by others.

3. Click Save.

When this option is on, Apptoto will not send messages for appointments that were originally organized by someone other than yourself. Appointments you created continue to send messages as usual.

Note

Apptoto isn’t always able to determine who the organizer of an appointment is. This feature works reliably for Google, Office 365, and Salesforce. It does not always work for other types of calendars.

To see which upcoming appointments Apptoto believes you are the organizer for, run this search on the Appointments tab:

event.is_organizer = true and start_time > now

Other ways to control this

• Limit only certain messages instead of the whole account. Add a rule with the condition event.organizer_is_self == true, then link your messages to that rule so they only send for appointments you organized. See Fields for the event.organizer and event.organizer_is_self fields.
• Skip a single appointment. Add the #skip command to the event’s title, body, or location — see In-Event Commands.
• Keep other people’s meetings out of Apptoto entirely. Use a separate work calendar that only holds the appointments you want Apptoto to message — see Google Calendar Best Practices.