Appointment Scheduling With Apptoto and Microsoft Teams

Appointment Scheduling With Apptoto and Microsoft Teams

Microsoft Teams is a powerful collaboration and appointment-scheduling platform that is quickly becoming a go-to solution for businesses of all sizes. One of the standout features of Microsoft Teams is its Virtual Meeting feature. Apptoto now integrates with Microsoft Teams Meetings, making it super easy to schedule a Virtual Meeting automatically when clients book time with you through an Apptoto Booking Page.

If you are familiar with Zoom, then you know the benefits of virtual meetings. For many, the nice thing about Microsoft Teams Meetings is that it’s included in your existing Microsoft subscription. Many businesses already have access to Microsoft Teams and can avoid subscribing to Zoom in order to host virtual meetings. With Teams Virtual Meetings, you can easily host virtual meetings with clients. You can easily send your clients a join link that lets them join the meeting and communicate with you over voice and video. Teams also has a powerful screen share feature that lets you or your client share their screen.

Appointment Scheduling Features

Microsoft Teams Meetings lets you instantly create a meeting and send an invite link. It also allows you to schedule and invite your clients to join you at a specific time. In many cases, you can simply schedule an appointment on your calendar in Microsoft Outlook, and a Teams meeting will appear automatically.

If you want your clients to be able to book a Microsoft Teams meeting with you online, use Microsoft Bookings (which is often included in your Microsoft subscription). Unfortunately, Microsoft Bookings lacks a number of the online scheduling features that Apptoto has, including:

Apptoto’s Booking Pages are very powerful, and many users find them to be much more flexible than Microsoft Bookings. However, until now, Apptoto didn’t have the ability to create a Microsoft Teams Meeting whenever someone booked with you through an Apptoto Booking Page.

Getting Started

To get started scheduling appointments using Microsoft Teams Meetings and Apptoto, follow these steps:

  1. Sign in to your Apptoto Portal here:
  2. In the Portal, navigate to Settings > Virtual Meetings
    When used together, Apptoto and Microsoft Teams can provide a powerful appointment scheduling system.
  3. Now navigate to “Booking Pages” in the main sidebar and create or edit an existing Booking Page.
  4. Turn on “Create Virtual Meeting” on the “Appt Types” tab here:
    Implement appointment scheduling for Microsoft Teams by clicking "create virtual meeting" button in Apptoto platform.

Whenever someone books time with you through your Apptoto Booking Page, Apptoto will automatically create a Microsoft Teams Meeting. This will also add the invite information to the appointment, which is visible to both you and your client.

Using different Virtual Meeting providers

Apptoto allows you to connect both Zoom and Microsoft Teams.  This can be useful if different members of your team want to use Zoom instead of Microsoft Teams.   To do that, navigate to Settings > Virtual Meetings in the Apptoto Portal and connect both Teams and Zoom.

You can then navigate to Settings > Calendars, and set the default virtual meeting provider for each calendar on its “Scheduling” tab here:

Set Microsoft Teams as the default virtual meeting connection in Apptoto on the Scheduling tab

Wrapping Up

Microsoft Teams is a valuable tool for businesses that want to improve their communication and collaboration, and its robust set of features makes it a great choice for hosting meetings. Apptoto’s online booking page feature now integrates directly with Microsoft Teams Meetings, and you can easily allow clients to schedule appointments with you. Whether you’re a small business owner, freelancer, or part of a large organization, Microsoft Teams can help you stay connected, productive, and efficient.