9 Therapy Appointment Reminder Templates to Improve Patient Communication

Your patients have a lot on their minds, which makes it easy to forget things. As a result, they may miss their sessions, costing you time and money. Unfortunately, missed therapy appointments are normally not on purpose. People simply forget. As a therapist and counselor, you create a safe and welcoming environment for your clients to come and work through what is on their minds. Now you can take that patient experience further with customizable therapy appointment reminder templates that show your patients that their time with you is important.

HIPAA-Compliant Appointment Reminder Software

Apptoto’s therapy appointment scheduling software can send HIPAA-compliant text appointment reminders to your clients. Protect your patients’ information and privacy, as well as your business, while still providing them with a personalized experience that helps them show up on time for their appointments.

Simple, Easily Integrated

With Apptoto, you don’t have to change your scheduling process. Apptoto is a simple counselor scheduling software and appointment reminder software that integrates directly with your patient appointment calendars. Then, it can send automated and customized reminders to your patients to make sure they don’t forget about their session. That gives you more time to help others and less time spent working on administrative tasks.

Empower Your Clients with Counseling Scheduling Software

Patients need to feel empowered in their journey. One way to do that is to give them autonomy over their session scheduling.  You gain buy-in when patients are encouraged to own their scheduling, confirmations, and cancellations based on their needs and availability. Allow patients to schedule their own therapy appointments online quickly and easily. Then, use the reminder templates below to provide them with their session details.

Therapy Appointment Text Reminder Examples

[Patient Name], we look forward to seeing you for your session with Dr. Brown at The Wellness Clinic tomorrow at [Appointment Time]. Please arrive 15 minutes early and a copy of your insurance.

[Patient Name], this is a friendly reminder of your session with Dr. Lewis on [Appointment Date] at [Appointment Time]. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.

Reminder: 1-Hour Session with Dr. Daley on [Appointment Date] from [Start Time] to [End Time]. Our Eastside clinic is located at [Location Address]. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.

Family Therapy Appointment Reminder Templates

The [Last Name] Family has an appointment with Dr. James on [Appointment Date] at [Appointment Time]. Please ensure you arrive 15 minutes early. Free parking is available in Garage B. Call 555-555-5555 to reschedule.

Reminder: 1-Hour Session at [Appointment Time] on [Appointment Date] for the [Last Name] Family at Well Minds Clinic located at [Location Address]. Reply 1 to Confirm, 2 to Cancel or 3 to Reschedule.

Just a quick reminder about your appointment at Happy Family Counseling on [Appointment Date] at [Appointment Time]. Reply 1 to Confirm or call 555-555-5555 to reschedule.

Marriage Counseling Appointment Text Reminder Templates

Hi [Patient Name], you and [Partner Name] are scheduled for a 1-Hour Session with Dr. Whaley at [Appointment Time] on [Appointment Date]. Bring a copy of your insurance. Please call 555-555-5555 to reschedule.

Reminder: 1-Hour Session scheduled with Dr. Horton at Well Minds Therapy on [Appointment Date] at [Appointment Time] for [Patient Name 1] and [Patient Name 2]. Please remember that we require 24 hours advance notice for all cancellations. Respond ‘Yes’ to Confirm.

You are scheduled for a session with Dr. Glover at [Appointment Time] on [Appointment Date]. Please remember to complete your Enneagram test as well your couple questionnaire prior to our appointment. Call 555-555-5555 to reschedule.

Looking for more best practices? Download The Complete Guide to Appointment Reminders

Download the Complete Guide to Appointment Reminders