Appointment Reminder Messages for the Holidays

appointment reminder messages for the holidays

We all know how busy it can be during the holidays. In addition to life’s usual busyness, adding holiday parties, shopping, baking, and other festivities to the list and keeping all those appointments straight can be an overwhelming task. That’s why automated appointment reminder messages for the holidays are crucial, not only to remind your clients but to keep your appointment book full and avoid last-minute bookings.  

Who Gets the Message?

The answer to that question is more like this: Who needs the message? Reminder messages are essential, regardless of your business. From stylists to attorneys, committee chairs to company party committees, it is vital to get the news out to those who need a gentle nudge or reminder. As your schedule fills, remind clients, co-workers, and invitees of upcoming deadlines, events, and the need to book another appointment while your schedule allows. We know you are too busy to send out all those texts or have your receptionist make the calls. That’s why an automated messaging service allows the holidays to become a time of enjoyment rather than stress for you and your clients.  

What to Include in Your Message?

Automated messages are always practical, but you can make your messages even more personalized throughout the holidays and take advantage of the season by extending your best wishes. Consider the following examples:

  • Look your best for the holidays! Don’t forget your appointment at the XYZ Salon on Nov. 12 at 2:00. We look forward to seeing you!
  • Happy holidays! Just a friendly reminder, the annual Holiday Party is Friday night at 8! Please confirm you will be joining us for the festivities!
  • We know that you have visions of sugarplums in your head but don’t forget to attend our Zoom meeting on Tuesday at 1:00.  

Personalize your message and always ask for confirmation. Don’t forget to send reminders to book over the holidays as well. Clients who rebook every four or six weeks will know to schedule their next appointment to avoid last-minute bookings. You might say something like: We know the holidays are busy! Book now to schedule an appointment before the schedule is full!

Holiday Content

In addition to the holiday reminders, take the opportunity to include your holiday wishes to your clients, co-workers, employees, or other recipients of your reminders. Most clients will respond to a friendly, more personal message. Choose inclusive, heartfelt messages that are warm and inoffensive, no matter who the recipient is. Choose content like:

  • Peace and joy to you and your family this holiday season.
  • I hope you have a friendly and warm holiday season!
  • I’m genuinely grateful to have a friend like you!
  • Thinking of you with lots of love!
  • I hope you have the best holiday ever!
  • Thank you for your business this last year!
  • Blessings for the season!
  • Thank you for your hard work this year!
  • Happy holidays!

Other Types of Appointment Reminder Messages for the Holidays

Of course, appointment reminders for the holidays are essential to businesses running off scheduled appointments. Stylists, attorneys, and medical professionals benefit from this capability. Broadcasts to large groups are more accessible. These would be more along the lines of announcements. These reminders could include a holiday schedule, including the days the company is closed, holiday benefits such as paid holidays, or upcoming company-sponsored events. Current customers, usually obtained from mailing lists, may be notified of holiday open houses, special holiday sales, closures, or extended hours.  

Get Started with Appointment Reminders 

Appointment reminders can mean the difference between a successful event and a poorly attended one. It can be the difference in missed appointments, last-minute scheduling changes, and lost business. Any time of year is the right time to get started with appointment reminders. During the holiday season, scheduling and confirmations become even more crucial to your success. Let your team see the benefits of appointment reminder messages for the holidays. Apptoto offers products to remind your clients of appointments, meetings, and events customized to your needs. Voice and text reminders with a variety of options are available. Check out our appointment reminders and other products today.