Fill your appointment book with customers who show up.

Book, schedule and automate your client communication and appointments reminders with a fully customizable Appointment Management System for Sales Teams.

Works with your existing calendar & workflow

Apptoto integrates with Google, Outlook, Salesforce, Apple, Android, Clio, Zapier and more.
A sales professional assists a client on the phone. An SMS text reminder lets the client know about their upcoming appointment
A sales professional assists a client on the phone. An SMS text reminder lets the client know about their upcoming appointment
A picture of a sales professional talking on the phone that, when clicked, opens a video about Apptoto.

Do You Struggle With:

  • Spending too much time on appointment scheduling and management?
  • Getting your potential customer to show up for your appointment?
  • Maintaining communication with them after your initial meeting?

What Apptoto Can Do For You

A sales professional speaks on the phone with an overlay of a booking page that lets her prospect book 3 appointment types

Apptoto's online scheduling integrates with Salesforce, Google Calendar, Microsoft Outlook, and many more! Integrate with the same workflow you are using now or set up your own booking page using Apptoto. Allow potential customers to select an appointment time that works best for them!

A sales professional sits at his computer. An overlay shows products that Apptoto integrates, such as Google & Salesforce.

Apptoto allows you to book and manage your entire team's calendars and messaging all from the same place. Use it to run the appointments of the whole office or of multiple office locations!

A salesperson speaks to someone on the phone with an overlay of an inbox showing she has 3 client notifications.

We know you have a lot of potential customers, and it can be hard to manage all of the communication, especially if they communicate on different platforms. With Apptoto, you can communicate with your clients through whichever channel they prefer! Send text messages, emails, or phone calls. Remind your client of your appointment or give them the option to reschedule. Better yet? Schedule these communications so that they happen automatically!

A salesperson smiles while sending a message to the client, asking if they had time to review the materials provided.

With Apptoto's auto message feature, you can customize and schedule any message before or after appointments. After your initial meeting, you can send a series of scheduled follow-up texts or emails that are customized based on their interest level. The use cases are endless!

A salesperson sends an Apptoto campaign promotion announcing clients will receive 50% off installation if they book now.

With Apptoto's Campaign feature, you can run promotions and announce events. The Campaigns feature allows you send messages to all existing appointments on your calendar that match a certain criteria. Clients and prospects can be directed to one of your Apptoto Booking Pages or Sign Up pages for webinars or events.

We Get It - Managing Appointments Can Be Hard

Apptoto has been helping clients like you be in control of their calendar since 2010. Trusted by over 3,000 companies.

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Paul Smith - Surefire Sales Solutions LLC

Paul Smith
Surefire Sales Solutions LLC

"It is a great service. We reduce downtime by knowing if our prospects need to reschedule or if they cancel their appointment."

Eric Faucett - Express Uncontested Divorce

Eric Faucett
Express Uncontested Divorce

"We have been using Apptoto for years! We handle schedule about 3000 sales appointments a year. We have noticed a massive improvement in appointment show rates! Reminders are a MUST HAVE for any sales team! 5 stars for sure!!!!"

Lance Ghidotti - Wealthnest Planners

Lance Ghidotti
Wealthnest Planners

"Easily integrated with Salesforce with a great price and it's simple to use!"

How it works

Connect your calendar

1 Connect Your Calendar

Set up your free account and tell us which calendar(s) you want Apptoto to work with. Don't worry, we won't change your data or send anything without your permission.

2 Review Apptoto's Customized Recomendations

Based on the type of appointments you have on your calendar, Apptoto will give you suggestions for how to schedule your first reminder.

3 Launch Your Automated Appointment Management System

Manage your calendar by automatically sending appointment reminders and custom messages, as well as storing status changes and communication all in one place.

Managing Appointments Isn't Simple Anymore

At Apptoto we know your caseload can be overwhelming. We understand that managing your calendar and clients isn't as easy as it use to be. That's why we created an appointment management system that organizes your appointments, reminders, and client communication.

The best part of it is, once you set it, you can forget it! Apptoto can be fully automated so that you can get back to the thing you and your staff want to focus on; being with your clients.

A sales meeting where a sales man is showing an ipad to a man and woman who are potnential clients.

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Top 5 Tips to Help Your Clients Show Up Every Time