Never have a student miss an appointment again.

A fully customizable appointment management system for tutoring centers and educational institutions.

Works with your existing calendar & workflow

Apptoto integrates with Google, Outlook, Salesforce, Apple, Android, Clio, Zapier and more.
A female teacher sitting at her desk teaching a student along with an automated text message appointment reminder for an appointment that reads, Hey Josh, you have an office hours appointment tomorrow at 3:30pm with Professor Spencer. Reply 1 to confirm, 2 to cancel, or 3 to reschedule.
A female teacher sitting at her desk teaching a student along with an automated text message appointment reminder for an appointment that reads, Hey Josh, you have an office hours appointment tomorrow at 3:30pm with Professor Spencer. Reply 1 to confirm, 2 to cancel, or 3 to reschedule.

Eliminate No-Shows Eliminate No-Shows

Automate Your Reminders Automate Your Reminders

Save Time & Moneys Save Time & Money

A tutor smiling in front of her computer during a tutoring appointment. In front of the photo is a play button that says watch the video

Do You Struggle With:

  • Students and families missing appointments, or arriving late?
  • Spending too much time on appointment scheduling and management?
  • Trying to manage multiple systems for booking appointments and sending reminders?

What Apptoto Can Do For You

A tutor smiling looking at her computer during a virtual tutoring appointment with a sample booking page that provides the option to book 4 types of appointments: Initial tax consultation, business investment planning, personal financial planning, family financial planning.

Apptoto's online Scheduling integrates with Google Calendar, Microsoft Outlook, and many more! Integrate with the same workflow you are using now or set up your own booking page using Apptoto.

A smiling woman teacher sitting at her desk with a young student with an overlay of logos of products that integrate with Apptoto: Google, Microsoft, Salesforce, Apple, Zapier.

Apptoto allows you to book and manage your entire team's calendars and messaging all from the same place. Use it to run the appointments of the whole department or of multipl e locations!

A female teacher sitting at her desk with a young male student with an inbox showing 3 client notifications.

Are your students ever hard to track down? Communicate with your students and families through the channel they use the most! Send text messages, emails, phone calls...or send reminders through all three! Remind your students of your appointment or give them the option to reschedule. Better yet? Schedule these communications so that they happen automatically!

A female medical receptionist sitting behind a desk, smiling while looking at the camera with an iphone message notification that says, Hey Alex, thanks for coming in yesterday. If you don't mind, can you leave us a quick review on Google?

Grow your center's reputation by collecting more 5-star reviews! Create an automated reminder for students and families to leave reviews on your preferred platform.

A female university professor standing over a female student sitting at her desk looking at her computer with a sample event announcement being sent to 59 students that says, Class moved to a new location.

With Apptoto's campaign feature, you can customize and schedule any message. They can be stand-alone messages announcing an event or a promotion. You can also schedule them in advance! Use the campaign feature to send reminders for birthdays or anniversaries to grow your relationships with your students and families, automatically.

We Get It - Managing Appointments Can Be Hard

Apptoto has been helping clients like you be in control of their calendar since 2010. Trusted by over 3,000 companies.

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Colin Schreiber - Huntington Learning Center

Colin Schreiber
Huntington Learning Center
Education Services

"Full-featured, versatile system; reasonably priced; saved us a bunch in confirming appointments."

Drew Brown - Big Future Academics

Drew Brown
Big Future Academics
Education Services

"Helps keep our clients and our employees organized and ready for their appointments!"

Mark Anson - Easyas Driver Training

Mark Anson
Easyas Driver Training
Education Services

"I am now using [Apptoto] to support clients for a team of 20. Sending 500 reminders per week. Nothing is too much trouble for the support team. They are quick to respond and if you need a changeā€¦ no problem. It is user-friendly and incredibly easy to set up."

How it works

Connect your calendar

1 Connect Your Calendar

Set up your free account and tell us which calendar(s) you want Apptoto to work with. Don't worry, we won't change your data or send anything without your permission.

2 Review Apptoto's Customized Recomendations

Based on the type of appointments you have on your calendar, Apptoto will give you suggestions for how to schedule your first reminder.

3 Launch Your Automated Appointment Management System

Manage your calendar by automatically sending appointment reminders and custom messages, as well as storing status changes and communication all in one place.

Managing Appointments Isn't Simple Anymore

At Apptoto we understand that managing your schedule and calendar isn't as easy as it use to be. That's why we created a calendar management system that organizes your appointments, reminders and client communication.

The best part of it is, once you set it, you can forget it! You can get back to the thing you and your staff want to focus on; being with your clients.

A female tutor sits with a young male student during a tutoring appointment. They are smiling and high fiving each other.

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Top 5 Tips to Help Your Clients Show Up Every Time